Business and Event Administrator

Job description

KCA is an association management and event planning firm headquartered in Chandler, Arizona. We manage more than 20 clients throughout the United States, supporting industries including (but not limited to): healthcare, aviation, engineering and manufacturing, career services, transportation, education and government. As KCA continues to expand, we’re seeking a full-time, entry level Business and Event Administrator. This position supports nonprofit trade association’s (501c3 and 501c6) membership, marketing, and events.

*Minimum of 2 years Business Administration/Office Support/Event Assistant experience required
*Associate’s Degree in Business Administration or related field preferred but not required
*Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
*Experience working in fast-paced office setting required
*Ability to communicate in a professional manner, oral and written
*On-site event staffing experience is a plus, but not required

*60% Business administration and event support (event registration, marketing, membership management)
*20% Onsite event support (client events; in and out-of-state travel required)
*20% Business office support (mail, multi-line telephone system, email management, printing, event materials)

Business Administration/Office Support
*Data entry
*Event registration management
*Membership management
*Preparation of meeting minutes
*Payment processing
*Customer service
*Website management (updating existing platforms)
*Processing mail, answering multi-line telephone system, printing etc.

Event Support
*Providing administrative support, such as writing and editing e-mails, drafting memos, and preparing communications on client’s behalf to promote events
*Managing registration (answering questions via call and email), processing payments and refunds, producing weekly registration reports
*Booking travel
*Organizing meetings, including scheduling
*Production of on-site event materials (name badges, marketing material, signage, conference applications, collateral, etc.)
*Vendor solicitation (food and beverage, audio visual, marketing, etc.)

Onsite Support
*Attending client events to assist with setup, registration/check-in, onsite logistics and general inquiries

Work location: Hybrid Flexible, 60-70% in office or onsite event work


At KCA our culture is rooted in the following:
*Ambition: Every day is an opportunity to strive for excellence
*Solidarity: No matter what, we’re always at our best when we’re in it together
*Commitment: We go the extra mile every time

The world of association and event management is fast-paced, everchanging, exciting and rewarding; each day will be a little different. Our ideal candidate brings:
*Enthusiasm for their work
*A willingness to learn
*Positive and fun energy to our already dynamic office
*A can-do spirit that works hard and reaps the rewards
*New and fresh perspectives and ideas
*An innate ability to hit the ground running
*Interest in business and/or event management

Are you the unicorn we’re looking for? Submit your cover letter and resume to